Purdue Calumet Student Banner

Student Services Glossary for
Purdue Calumet Students

To go to a particular letter, select it from the following list:

A C D E F G H I L N P R S T U V

12-HOUR RULE:
Maximum number of credit hours allowed a temporary graduate student before being officially admitted to a graduate program.
5-YEAR RULE:
Maximum period of time allowed for graduate students between semesters of attendance without being Re-Admitted.

ACADEMIC STANDING:
Dean's List, Semester Honors, Probation, or Good Standing
(see Registrar's Home Page).
ACADEMIC YEAR:
At Purdue Calumet's academic year consists of Summer, Fall, and Spring, in that order.
ACADEMICALLY DROPPED
A student on academic probation that has not maintained the proper GPA will be academically dropped from the university. Students that are dropped must contact the Dean of Students Office to apply for re-admission.
ACADEMIC/SCHOLASTIC PROBATION:
A student will be placed on Academic/Scholastic Probation if either the semester or graduation index at the end of a regular semester falls below the levels in the following table for academic classification:
    Index Levels for Probation
    Classification Sem. Index
    Less than    		 Graduation Index
    Less than
    0 and 1 1.5 1.5
    2 1.5 1.6
    3 1.6 1.7
    4 1.6 1.8
    5 1.7 1.9
    6 and up 1.7 2.0

If a student is already on scholastic probation, the student will be Dropped from the university if, at the close of a semester, the graduation index falls below the level in the following table, or if the student receives failing (F,WF) grades in six credit hours or more for the semester:

    Index Levels for Dropping
    Classification Graduation Index
    Less than
    0 and 1 1.3
    2 1.4
    3 1.5
    4 1.6
    5 1.7
    6 1.8
    7 1.9
    8 2.0
ACCEPTING CHARGES:
Making a payment, payment arrangements, or applying Financial Aid to apply tuition and fees in order to avoid cancellation for non-payment by the deadlines established by the university.
ADMISSIONS APPLICATION:
The application that degree seeking students must complete. In order for a decision to be made, a high school transcript or GED Scores must accompany application.
ADMIT CONDITIONS (Graduate Students):
Admission condition that must be satisfied prior to graduating.
APPLY FINANCIAL AID TO TUITION & FEES:
Financial aid students must give the University permission (authority) to pay off tuition fees with their financial aid funds. To do this, a student must sign receipt or invoice in order to have financial aid apply the award to pay their accounts by the established deadline dates.
AUDITING:
This Visitor Permission Form is used for students that want to audit a course. Students pay the regular credit hours fee per course.
AWARD LETTER:
States the type and amount of funds awarded based on the information furnished by the student on the FAFSA.

CLST:
A Screen used to view classes for a specific semester. Click here for instructions on how to use CLST.
CAMPUS-BASED PROGRAMS:
These are Federal funds given to students who show financial need (FAFSA required):
  • Federal Supplemental Educational Opportunity Grant Program (FSEOG) - for undergraduates
  • Federal Work-Study Program - for undergraduates and graduates (FWS)
  • Perkins Loan Program
CANCELED FOR NONPAYMENT:
Cancellation of registration (all courses for the semester) if payment or payment arrangements are not made by the payment deadline.
CANDIDATE:
Prospective graduating student seeking a degree at Purdue University Calumet.
CDV (Child of Disabled Veteran):
Student receives a discount in tuition rates. Student pays $9.75 Facility Fee per credit hour + student service fee + technology fee.
CHANGE TO PLAN OF STUDY FORM
Form needed if changing classes on Plan of Study (graduate students).
CLASSIFICATION 1-8:
Number denoting student’s progress toward degree completion in the following terms based on the number of credit hours completed:
    CLASSIFICATION
    NAME    		 CLASSIFICATION
    CODE    		 CREDIT HOURS
    COMPLETED
    Freshman - 1st Semester 1 0 - 15
    Freshman - 2nd Semester 2 16 - 30
    Sophomore - 1st Semester 3 31 - 45
    Sophomore - 2nd Semester 4 46 - 60
    Junior - 1st Semester 5 61 - 75
    Junior - 2nd Semester 6 76 - 90
    Senior - 1st Semester 7 91 - 105
    Senior - 2nd Semester 8 106+
CODO (Change of Degree Objective) Form:
A form that a student must complete in order to change their major.
CONSOLIDATION LOAN:
(See Loan Consolidation)
CONTRACT:
A written authorization from an outside agency (or employer) to pay for a specific student’s tuition and fees, upon receiving an invoice from the University. Payment on the invoice cannot be dependent upon grades or course completion.
COST OF ATTENDANCE:
The total amount it will cost a student to go to school determined using a formula established by the U.S. Congress. It covers:
  • tuition & fees
  • room & board (at home w/parents or not)
  • books & supplies
  • transportation
  • dependent care costs
  • loan fees if applicable

DEFAULT:
Failure to repay a loan according to the terms agreed to when you signed a promissory note. May result from failure to submit requests for deferment or cancellation on time. Steps will be taken to recover the money. The national credit bureaus will be notified of your default affecting your credit rating for several years, making it difficult for you to borrow money for a car or a house. Payment may be deducted from your paycheck. Your Income Tax refunds may be held and applied to the amount you owe.
DEFERMENTS:
See Tuition Payment Plans, Loan Deferments, Financial Aid Deferments, or
Stafford Loan deferments.
DELETE A GRADE:
If a student re-takes a course that is not repeatable for credit, the new grade replaces the old grade (even if the second or latest grade is lower).

Also, the grade will always appear on the student's academic record but will be shown as follows: -Psy 120 Elementary Psychology 3.0 D (indicating that the course has been deleted from the GPA).

ENGLISH PROFICIENCY EXAM:
Exam given to a Graduate Student to demonstrate proficiency in English if required.
ENROLLMENT INCENTIVE AWARD PROGRAM:
Program for out-of-state students living in Illinois transferring to Purdue that allows them to pay in-state tuition. The student must be able to:
  • Transfer to Purdue 60 credits applicable toward their intended baccalaureate degree program,
  • Be admitted directly into the baccalaureate degree program,
  • Have a “B” average in their prior college course.

The following conditions apply:

  • The award applies only to tuition for 300 and 400 level courses in their baccalaureate degree program,
  • Recipient must take at least 9 credits per semester,
  • The award does not apply in the summer,
  • Recipient must not take a semester off.
EXPECTED FAMILY CONTRIBUTION (EFC):
An amount, determined by a formula Congress established, that indicates how much of your family’s resources should be available to help pay for school. The EFC is used in determining your eligibility for aid except for Unsubsidized Stafford Loans and Plus Loans.

FAFSA:
(Free Application for Federal Student Aid) A financial statement completed by the student and/or your family and sent to the designated processing agency to determine the Expected Family Contribution for educational expenses. This is used to apply for the following programs: Pell Grant, FSEOG, Federal Work Study Program, Perkins and Stafford Loans, State Scholarships and Grants, and institutional funds.
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974 (FERPA):
The law provides that the institution will maintain the confidentiality of student education records.
FEDERAL PERKINS LOAN:
A low interest (5%) loan made directly to students from the school using federal funds. Based on need as determined from information supplied on the FAFSA.
FINANCIAL AID DEFERMENTS:
Financial Aid Office issues this deferment. A contract signed by the student extending the deadline for payment until the point in time when their financial aid funds arrive at campus or they learn they are ineligible for financial aid.
FULL TIME - GRAD:
Full time for Graduate Students is 9 hours.
FULL TIME - UNDERGRAD:
Full time for Undergraduate Students is 12+ hours.

GIFT AID:
Financial aid programs which do not require repayment. Generally these include scholarships, grants and fee remissions.
GMAT (Graduate Management Admission Test):
(see the Princeton Review GMAT Web site)
GRADUATE APPLICATION FEE:
$30.00 fee required with all official, degree-seeking graduate applications.
GRE (Graduate Records Exam ):
(see the Princeton Review GRE Web site)
GUARANTEE AGENCY:
The organization that administers the FFELP Program for your state. The main agencies that Purdue Calumet utilizes are USA Funds and Illinois Student Assistance Commission (ISAC)
GUARANTEE/ORIGINATION FEE:
Fees that are subtracted from a student’s Stafford loan by the lender.

HALF TIME - UNDERGRADUATE:
  • At least 6 credit hours per semester during the fall and spring semesters.
  • At least 3 credit hours for the summer session.
  • A student must be attending school at least half time to be eligible to receive FFELP.
  • Program loans. (Note: The student needs to be full-time to receive state aid.)
HALF TIME - GRADUATE:
  • At least 5 credit hours per semester during the fall and spring.
HOLD (encumbrance):
A hold placed on a student's academic record due to an outstanding financial obligation or academic hold. A financial obligation carries an additional $5.00 fee that is added to the student's account.

INTERNATIONAL UNDERGRADUATE STUDENT:
Undergraduate students in the U.S., on a visa, who do not have an alien registration card must apply for admission through West Lafayette’s International Student Services. The phone number is (317) 494-5770.
INVOICE:
A document that informs the student of what they owe the University. It lists all charges and payments for the last 30 days and carries a balance forward for all older transactions.

LAS:
School of Liberal Arts and Sciences
LOAN DEFERMENTS:
A document from a lending institution (normally a bank, but could be another University in the case of Perkins Loans) that must be completed to verify 1/2 time enrollment in order for the student to postpone loan payments while attending school. Office of the Registrar will certify the enrollment status. The Bursar’s Office has a supply of Purdue University Deferment forms for students who have received Perkins Loans through Purdue.
LOAN CONSOLIDATION:
A loan program that allows a borrower to combine various educational loans into one new loan. By extending the repayment period (up to 30 years depending on the loan amount) and allowing a single monthly payment, consolidation can make loan repayment easier for some borrowers.
LOAN LIMITS FOR AN UNDERGRADUATE ACADEMIC YEAR:

These are yearly maximums. However, you can’t borrow more than your cost of attendance minus any other financial aid for which you are eligible.

LOAN LIMITS FOR GRADUATE ACADEMIC YEAR:

These are yearly maximums. However, you can’t borrow more than your cost of attendance minus any other financial aid for which you are eligible.

LOANS:
Financial aid that needs to be paid back.

NSF CHECK:
A check written to Purdue University that has been returned by the bank for either Non-sufficient Funds or stopped payment.

PERKINS LOAN EXIT INTERVIEW:
Process that provides the University with certain information and signature that acknowledges the repayment terms for Perkins Loans. It is handled by the Bursar’s Office and then forwarded to West Lafayette (who handles the collection of Perkins Loans).
PERSONAL INFORMATION CHANGE FORM (P.I.C.H.):
Used to update name, address, phone, marital status, S.S.#, birth date, classification, minor and advisor.
PELL GRANT:
Federal program for undergraduate students awarded on the basis of financial need as determined by the federal government. Students apply by filing out the FAFSA.
PERMIT TO REGISTER:

    Print out student must obtain prior to registering that shows the following:

  • eligibility & school
  • department
  • directory information
  • advisor's office and telephone number
  • EARLIEST date and time a student may register
PLAN OF STUDY (Graduate Students):
List of courses student and advisor have selected to complete graduate program.
PLUS LOANS:
Enable parents with good credit histories to borrow money to pay the education expenses of each child who is a dependent undergraduate student enrolled at least half time. The yearly limit is equal to your cost of attendance minus any other financial aid for which you are eligible. Interest is variable but will never exceed 9 percent. Payment begins within 60 days of final loan disbursement.
PROBATION:
(see Academic Standing and Satisfactory Academic Progress)
PROMISSORY NOTE:
The binding legal document you sign when you get a student loan. It lists the conditions under which you’re borrowing and the terms under which you agree to pay back the loan. It will include information about your interest rate and about deferment and cancellation provisions. It’s very important to read and save this document because you’ll need to refer to it later when you begin repaying your loan.
PROOF OF DEGREE:
Verification of baccalaureate degree; such as, diploma, degree-posted transcript, and certification of teacher’s license.

RE-ADMISSION:
Student who has been academically dropped from any Purdue campus must apply for re- admission through the Dean of Student's Office and pay a $50.00 fee.
RE-ADMITTED:
Student who is returning after going through the re-admission procedures.
RE-CLASS:
Student who has attended any Purdue campus in a Temporary Status, and later becomes degree seeking.
RE-ENTRY - UNDERGRADUATE:
Former Purdue student who has not registered and received grades at Purdue Calumet for at least two consecutive semester (1 year).
RE-ENTRY - GRADUATE:
Student who is returning in good academic standing.
RECEIPT:
A document that verifies the student made a payment on account. It list the students name, address, id #, amount outstanding and amount paid. This document also contains the signature for agreement to the deferment contract/payment plan.
REGULAR GRADUATE APPLICATION:
Official, degree-seeking application for graduate programs. A $30.00 application fee is required.
REGULAR GRADUATE STUDENT:
Graduate student officially admitted into a graduate program.
REGULAR STUDENT:
One who is enrolled in an institution to obtain a degree or certificate. To receive financial aid you must be a regular degree-seeking student.
REMISSION:
Discounts in the tuition rate based on certain eligibility (Examples: CDV, Clerical & Service Staff, Professional & Faculty, Staff Dependents, Senior Citizens).
RESEARCH AWARDS (Graduate School):
Two $1500 research awards available to graduate students annually.

SPS:
School of Professional Studies
SATISFACTORY ACADEMIC PROGRESS:
To be eligible to receive federal student aid, you must be maintaining satisfactory academic progress toward a degree or certificate. Each school has a written standard of satisfactory progress that you must meet.

At the end of every Spring semester, your grades will be reviewed to determine if you completed all courses attempted. Should you withdraw from a course after the 100% refund period or fail a course, you may not be eligible for tuition assistance for re-taking the course.

SELECTIVE SERVICE REGISTRATION:
If required by law, you must register with the Selective Service to receive federal student aid.
STAFFORD LOAN DEFERMENTS:
An extension of the payment due date for a student who is eligible for a Stafford Loan and is waiting for a check to arrive on campus. The Bursar’s Office and the Office of Financial Aid issue this deferment.
STAFFORD SUBSIDIZED LOAN:
Federal loan in which the interest does not begin to accumulate until after the student either enrolls for less than half-time or stops attending school.
STAFFORD UNSUBSIDIZED LOAN:
You will be charged interest from the time that loan is disbursed until it is paid in full. You can choose to pay the interest or allow it to accumulate which will be capitalized. Capitalization means the interest will be added to the principal amount of your loan and will increase the amount you have to repay. If you pay the interest as it accumulates, you will repay less in the long run. An Unsubsidized loan is not awarded on the basis of need.

TEMPORARY GRADUATE STUDENT:
Graduate student in a non-degree status, not yet officially admitted into a graduate program.
TEMPORARY UNDERGRADUATE STUDENT:
Student who is not currently a degree-seeking student (i.e. company employee, transient student, teacher certification).
TEMPORARY GRADUATE APPLICATION:
Post baccalaureate, non-degree application.
THESIS REQUIREMENT:
If a thesis option student, certain thesis paperwork and procedures need to be followed.
THIRD PARTY:
Outside agencies that, through a contractual agreement, pay all or part of tuition and fees for specific students.
TRANSFER CREDIT EVALUATIONS:
Student who has attended a non-Purdue school has the option of submitting transcripts from that school to be evaluated and counted as credit at Purdue Calumet.

The student provides undergraduate admissions with an official transcript and pays $30 fee. The credits are evaluated and counted as credit (when acceptable). In order for the credits to even be considered, the transfer school must be NCA accredited.

TRANSFER FORM:
Form needed when transferring from one department to another.
TUITION PAYMENT PLANS:
(See Tuition Payment Plans on Bursar's Office Home Page)

UD:
University Division

VOCATIONAL REHABILITATION:
For the individual who has a physical or mental impairment which results in a substantial impediment to employment and can benefit from Voc Rehab Services to prepare for, enter or reenter gainful employment. Apply at the Voc. Rehab Office at least eight months before school starts.

FAFSA is required. Voc Rehab will be awarded after the amount of “gift” aid is determined. Voc Rehab may assist in meeting expenses for tuition/fees, books/supplies, room and board, personal expenses and transportation only if the other sources of financial aid do not cover these costs.

 

Last revised: Thursday, October 01, 1998